If you use Outlook 2016 for Mac in more than one capacity, such as for your personal life and for work, you can set up Outlook to handle these different capacities by using profiles.A profile is associated with and stores a set of email messages, contacts, tasks. There is not even a way to archive and maintain the contents of an Outlook account in Outlook 2016 for Mac as there is in the Windows version. Refer to this post on AskDifferent. Note: I have deleted an account from Outlook for Mac 2016 before and it basically disappears from existence.
Configure Outlook 2016 for Mac In this help article you will find step-by-step instructions how to set up your Open-Xchange (POP/IMAP) mailbox in Microsoft Outlook 2016 for Mac. This article contains the following sections:. I. IMAP configuration instructions: 1. In Outlook, on the Tools tab, click Accounts 2. In the Accounts box, click Other Email. When you are on the Enter your account information box, enter the following information.
E-mail address: Enter your complete email address. Password: Your e-mail account password. User name: Enter your complete email address. Type: IMAP. Incoming server: imap.siteprotect.com. Select the Use SSL to connect (recommended) check box. Use the default secure IMAP port 993.
Outgoing server: securesmtp.siteprotect.com. Select the Use SSL to connect (recommended) check box. Use the default secure SMTP port 465 Server Port Numbers:. Incoming server: 993.
Outgoing server: 465. Important Note: If a local firewall or your Internet Service Provider (ISP) blocks ports 993 or 465, you can use the alternative ports below. Make sure to check the Override default port check box first. Incoming server (IMAP): 143. Outgoing server (SMTP): 587 4. Click Add Account. When you have successfully added the email account, it will appear in the top left pane of the Accounts box.
Outlook will also begin synchronizing your emails. The following additional settings steps 5.1 and 5.2 are optional 5.1. Related to Incoming Server: The IMAP accounts are synchronizing all mail folders between Outlook 2016 and the mail server. You can manage the sync frequency by clicking on the Advanced button. This will open the Server settings box, where you can change the Sync all IMAP folders period. By default, it is set to 2 minutes 5.2.
Related to Outgoing Server: For security reasons, our outgoing (SMTP) server requires authentication. By default, Outlook 2016 will automatically configure your outgoing server to use your incoming server credentials. In order to make sure that the outgoing server settings are properly configured, click the More Options button and verify that you are using the setting below: Authentication: Use Incoming Server Info II. POP configuration instructions: 1. In Outlook, on the Tools tab, click Accounts 2. In the Accounts box, click Other Email.
When you are on the Enter your account information box, enter the following information. E-mail address: Enter your complete email address. Password: Your e-mail account password. User name: Enter your complete email address. Type: POP. Incoming server: securepop.siteprotect.com.
Select the Use SSL to connect (recommended) check box. Use the default secure IMAP port 995. Outgoing server: securesmtp.siteprotect.com. Select the Use SSL to connect (recommended) check box.
Use the default secure SMTP port 465 Server Port Numbers:. Incoming server: 995. Outgoing server: 465. Important Note: If a local firewall or your Internet Service Provider (ISP) blocks port 465, you can use the alternative port bellow. Make sure to check the Override default port check box first. Outgoing server (SMTP): 587 4. Click Add Account.
5. When you have successfully added the email account, it will appear in the top left pane of the Accounts box. Outlook will also begin downloading your emails. The following additional settings steps 5.1 and 5.2 are optional.
5.1 Related to the Incoming Server: The POP accounts have the option to Leave a copy of the message on the server. This option is enabled by default in Outlook 2016. If you disable it (not recommended), Outlook will delete your email messages from the server while downloading to your Inbox folder. Therefore, you will not see them in the.
Note: If you setup your mailbox as an, emails are synced on your computer. All messages remain on the mail server until you delete them. After you add your POP account, you can manage the Leave a copy of the message on the server option by clicking on the Advanced button. This will open the Server settings box. 5.2 Related to the Outgoing Server: For security reasons, our outgoing (SMTP) server requires authentication. By default, Outlook 2016 will automatically configure your outgoing server to use your incoming server credentials. In order to make sure that the outgoing server settings are properly configured, click the More Options button and verify that you are using the setting below: Authentication: Use Incoming Server Info.
Outlook on Mac is implemented differently than on Windows. Outlook from Mac uses a single database which indexes smaller threads of data like contacts, and signatures stored in data records. If you have multiple accounts everything is stored within this one database.
This differs from Windows where each account generates an individual.pst file. When you unlink an account on Windows, the.pst with all the data for that account will persist and can be relinked to simply by adding it back to Outlook. As OS X has all of the data residing in one database. Removing the account removes its data from the database and you shouldn't have to track down a.pst file as you would in the Windows implementation.
There is not even a way to archive and maintain the contents of an Outlook account in Outlook 2016 for Mac as there is in the Windows version. Refer to on AskDifferent.
Note: I have deleted an account from Outlook for Mac 2016 before and it basically disappears from existence. I couldn't say if a computer forensic scientist could rebuild this information, but the average user won't be able to get at it as they can with the Windows version.